Ergonomic Office
Evaluations

Office injuries develop slowly - and are often preventable

Musculoskeletal disorders (MSDs) among office workers rarely result from a single incident. They accumulate over months and years of repeated exposure to small ergonomic stressors - a monitor positioned slightly too low, a keyboard that's just out of reach, a chair that isn't quite right for the person sitting in it.

By the time an employee reports pain or discomfort, the exposure has typically been ongoing for a long time. ETC's office evaluations are designed to identify and correct these risk factors before they become injuries - protecting your workforce and reducing the workers' compensation and productivity costs that follow.

Every evaluation is performed on-site, at each employee's actual workstation, by an ergonomist who works directly with the individual to understand their tasks, symptoms, and setup.

Common office ergonomic risk factors

These exposures - particularly when sustained over long periods or occurring frequently - significantly increase an office worker's risk of developing a musculoskeletal disorder:

How an office ergonomic evaluation works

Each evaluation is conducted at the employee's own workstation - not in a conference room or on a generic setup. The ergonomist spends approximately 60 minutes with each individual, allowing multiple workstations to be assessed in a single day.

• 1

  Observe and discuss

  The ergonomist observes the employee performing their typical work tasks and conducts a structured interview to establish rapport and understand their specific concerns, symptoms, and task demands.

• 2

  Adjust existing equipment

  The ergonomist adjusts all adjustable elements of the workstation - chair, monitor, keyboard, mouse, desk surface, and accessories - to optimize fit for the individual employee's body dimensions and tasks. The employee is shown how to make these adjustments independently.

• 3

  Document equipment issues

  Broken, worn, or ergonomically inadequate equipment is identified and documented for procurement or replacement. Where equipment limitations cannot be resolved through adjustment, specific product recommendations are provided.

• 4

  Photograph postures

  Before-and-after photographs are taken to document both problematic postures and the corrected setup, providing a visual record for the final report and future training reference.

• 5

  Develop individualized report

  Findings and recommendations for each assessed employee and workstation are compiled into a structured report - specific body region symptoms, task types, accessories, and workstation dimensions are documented for each individual.

• 6

  Follow-up

  ETC follows up to confirm that adjustments have been maintained, new equipment has been received, and employees continue to apply correct ergonomic practices in their daily work.

Workstation assessment checklist

Every element of the employee's setup is assessed and optimized during the evaluation:

• Chair height, tilt, lumbar support, and armrests
• Monitor height, distance, and angle
• Keyboard position and wrist alignment
• Mouse placement and grip posture
• Desk surface height and layout
• Document holder placement
• Phone and headset configuration
• Task lighting and glare control
• Storage and reach zones
• Secondary equipment and accessories
• Workstation dimensions and adjustability range
• Rest break awareness and micro-break habits

What you receive

Every office ergonomic evaluation concludes with a complete set of documentation and actionable recommendations:

Built for every kind of office environment

ETC's office evaluations serve organizations of all sizes - from a single-location team to a global enterprise with hundreds of workstations across multiple sites.